Current Job Openings >> Purchasing & Contracts Technician
Purchasing & Contracts Technician
Summary
Title:Purchasing & Contracts Technician
ID:2019-AD-02
Salary Range:$28.94 - $35.45
Application Deadline:07/01/2019
Position Status:Full-Time
Requested Position Title:N/A
Department Name:N/A
Number of Vacancies:N/A
Description

Truckee Meadows Water Authority (TMWA) is a not-for-profit, community-owned water utility, overseen by elected officials and citizen appointees from Reno, Sparks and Washoe County. TMWA has a highly skilled workforce who ensure the around-the-clock treatment, delivery and availability of high-quality drinking water for more than 400,000 residents of the Truckee Meadows.

We are looking to hire a Purchasing & Contracts Technician to join our Finance Team.

About the Position

The Purchasing Technician performs purchasing activities to obtain goods, materials, equipment and services in compliance with applicable state and federal public purchasing laws, rules, and regulations and ensures compliance with TMWA’s policies and procedures. Under general direction, this position is responsible for the day-to-day procurement activities including but not limited to purchase order processing, bid/contract/RFP coordination, and ensuring program compliance. The Technician provides customer-responsive, cost effective and high-quality service.

 


EXAMPLE OF DUTIES

Essential Functions
Essential responsibilities and duties may include, but are not limited to, the following:

  1. Prepares and manages bids/quotes/RFP/RFQ’s including the creation and review of specifications, posting & monitoring bid documents using online bidding platform, contract preparation and signing and obtains insurance certifications and related documents required from the vendor/contractor.
  2. Reviews purchase order requisitions, prepares and processes purchase orders for all departments.
  3. Reviews insurance, bid bonds, performance, and payment bonds to ensure and verify financial viability and solvency of insures and sureties.
  4. Applies problem solving skills to determine the root cause of issues and makes recommendations to decision makers based on sound analysis; investigates and helps resolve vendor disputes and performance issues.
  5. Maintains Certified Payroll/Prevailing Wages Reports and conducts investigations as required.
  6. Works within the guidelines of current rules and regulations pertaining to the Nevada Revised Statues 338 (NRS) guidelines in reference to public works and NRS 332 guidelines in reference to Governmental Purchasing.
  7. Explains policies and procedures to individuals seeking to procure materials, services and or supplies; helps ensure compliance with policies and procedures and ensure risks related to services and supplies are identified and mitigated.
  8. Attends appropriate procurement workshops and seminars as deemed necessary to keep current with best practices, laws, and regulations in order to protect the assets of Truckee Meadows Water Authority.
  9. Participates in the Northern Nevada Public Purchasing & Nevada Public Purchasing Study Commission Meetings.
  10. Maintains comprehensive, auditable contract records, Purchase Orders, Purchase Agreements and other records in compliance with policies, applicable laws and regulations.
  11. Establishes and maintains data in TMWA’s procurement and inventory systems.
  12. Provides guidance and direction to others regarding interpretation and application of purchasing policies and procedures, including support for the online bidding platform.
  13. Performs related duties and responsibilities as required or requested.

MINIMUM REQUIREMENTS

Experience

Two to five years of purchasing/contract administrative management experience, preferably in government.

 

Other combinations of education/experience may be considered.

 

Education/Training

  • A minimum of an Associate's Degree in Accounting or Business or equivalent is required.
  • Must have working-level knowledge of the English language, including reading, writing and speaking English

Other combinations of education/experience may be considered


Certifications/Licensure

  • A valid driver’s license and the ability to meet TMWA Department of Motor Vehicle report criteria

 

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

  • Principles and practices of purchasing.
  • Applicable state, federal & local laws and regulations governing, purchasing, sales tax, contracts Knowledge of business contracts, knowledge of the budget process.
  • Construction practices, cost accounting, and scheduling.
  • Insurance regulations (Professional Liability or Errors & Omissions Insurance, Liquidated Damages, etc.) which pertain to public works and purchasing guidelines within the State of Nevada.
  • Supplies, materials and equipment commonly used by municipalities and standard specifications for public work construction.
  • Skills in:
  • Administrative problem-solving techniques.
  • Effectively and persuasively communicate both orally and in writing; negotiate with individuals and groups.
  • Coordinate with staff, departments, officials, agencies, organizations, and the public.
  • Review data and prepare reports, bid specifications, contract terms, etc.
  • Ability to:
  • Interpret and apply rules, regulations, policies, and procedures.
  • Establish and maintain effective working relationships with those contracted in the performance of required duties.
  • Use related technology.
  • Provide a consistent work product that meets established deadlines.
  • Organize, prioritize and handle multiple tasks and meet deadlines.
  • Be punctual regarding work hours established by TMWA.
  • Be mentally and physically alert during working hours.

 

TMWA is an equal employment opportunity employer who develops and maintains a work environment that values the dignity of each individual, utilizes human resources to their fullest potential and ensures a high quality workforce which reflects the diversity of the community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

All decisions affecting any terms and conditions of employment, including recruitment, hiring, assignment, training, compensation, promotion, salary, disciplinary action and an employee's caregiving responsibilities, will be made without regard to race, color, national origin, gender, sexual orientation, religion, age, disability, political affiliation, marital status, membership in an employee association, or any other protected status or category.

This opening is closed and is no longer accepting applications